Contracts of Employment - Statement of Particulars

What are the basic points that should be considered when developing a contract of employment?

All employees are entitled to receive a statement of particulars of employment. Whilst these particulars alone do not form a contract they serve as proof of existence of a contract and evidence of the terms that were agreed.

The following are points that should be considered in the particulars of employment

• The names of the parties involved – the employer and the employee
• The date when the employment began
• The date of commencement of period of continuous employment
• Hours of work
• Details of pay – rates, intervals at which it is to be paid, how it is calculated
• Holiday entitlement
• Entitlement to sick leave, including any entitlement to sick pay
• The entitlement of employer and employee to notice of termination
• Job title or a brief job description of the duties
• Details about pensions and pension schemes
If the position is not permanent, the period for which the employment is expected to continue
• If the position is for a fixed term, the date when it is to end
• The location of the workplace or if the employee is required or allowed to work in more than one location, an indication of this and of the employer's address
• If collective agreements exist then relevant details that may affect the terms and conditions of the employee's employment

Some of this information may be provided in alternative documents. Where this is applicable employees should be referred to these documents. The statement of particulars should also refer employees to disciplinary and grievance procedures if not included already included.

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